Team Practices: Typically teams have one weekly practice and one or two games. After each practice, you are responsible for dragging the field unless another team has the field reserved immediately following your practice. Don’t forget to turnout the lights and lock the restroom if you are the last softball team on that field.
Practicing Offsite: From time to time T&C teams need to practice at a location other than the T&C fields. Occasionally these locations require a formal roster. It is against T&C policy to release the contact information of its volunteers, players, and parents without express written permission. Below is a sample email that can be sent to your entire team in order to gain that permission. Please be sure to copy both email@example.com a in the original email. If they do not require a roster, but do require proof of insurance, this can be issued to you by sending a request with the full name and address of the location you are looking to use to firstname.lastname@example.org
To reserve (Name of Field) for (Sport) practices, I need to provide (Entity) with a formal roster on T&C letterhead, including addresses, phone numbers and emails for each of the coaches and players/parents. Since your contact information is private, T&C will not send the roster details without permission from each of you.
If you are not comfortable sharing your info with (Entity), please let me know and we’ll try to find another location If you are comfortable, please forward this note to email@example.com and firstname.lastname@example.org (copying me) and simply state that you “permit T&C to share your contact information with (Entity)”.
I need to get this roster to the (Entity) by (Date), because they are making reservation decisions on (Date). So, please forward your permission ASAP.
Borrowing Players: A coach can borrow players to bring a team up to 9 players total. To borrow a player you must obtain the player’s parent’s consent. A borrowed player MUST come from the opposing team or be a registered player at T&C in the same (or lower) age group as the team she will play for. The borrowed player MUST also play in the outfield and bat at the bottom of the line-up. As a courtesy, inform the borrowed player’s coach and the opposing team’s coach when borrowing players. Please do not borrow a player from a team that has a game following your game. NOTE: due to minimal pitchers/catchers in Rec Mustang and Bronco, a pitcher/catcher may be borrowed from another team and play pitcher/catcher IF and ONLY IF a team’s regular pitcher/catcher cannot play that night. Borrowing players is to allow a team to field 9 players – NOT to win a game.
League Information and Rules: T&C Softball will be following PONY rules for all leagues, unless noted otherwise. If you are a visitor at another league’s field (e.g., Georgetown, Balcones, etc), please make sure you know the rules they follow prior to game time.
Equipment: Contact the Equipment Manager, for equipment checkout. In accordance with PONY rules, batting helmets must have chin straps AND face guards. For age divisions using a player pitcher (e.g., Mustang, Bronco, Pony and Colt), a pitcher is required to wear a defensive facemask. At the end of the season, you will be required to turn in your equipment bag. Please keep track of all the equipment during the season.
Rescheduling Games: Coaches need to contact their League Commissioner within 24 hours if not sooner to get the game rescheduled.
Rainouts: It is the coach’s responsibility to call parents to inform them of a game cancellation. You can also check the field status on the softball website under the Field Status tab. There is also a twitter field status update, you can receive tweeted updates by following TCSportsAustin. If you do not have a twitter account set up, you will need to go to www.twitter.com and set up your new account. In your set up for the account, you will have the option to download the twitter application for your phone. Most phones are set up with the twitter application pre-installed, if so, you will not have to download. Please check your device for this before selecting the option to download. Once your account is set up, you can begin to follow whomever you choose. To follow Town and Country field status, simply do a search for TCSportsAustin and select to follow. You will receive field status updates when available.